LOWDHAM CRICKET CLUB CONSTITUTION

The club shall be called Lowdham Cricket Club hereafter to be referred to as "the club" and shall be affiliated to the South Nottinghamshire Cricket League Governing Body
 
(1)  Aims and Objectives

a.  To foster and promote the sport of cricket at all levels within the community and within the sport, providing opportunities for recreation, coaching and competition.

b.  To provide, at least, two second team places for players under the age of 18, providing that these players are available.

c.  To manage the Lowdham Cricket Club playing field and square.

d.  To ensure a duty of care to all members of the club

e.  To work towards the bettering of all teams, with the 1st XI being the priority team.

(2) Membership

a. Membership of the club shall consist of officers of the club and members.

b. Membership of the club shall be open to any person having played one competitive cricket match for the club and who has paid his or hers match tax for the fore mentioned competitive cricket match. The match tax acts as joining fee and is determined by the Annual General Meeting of the club members

c. There shall be (number) of classes of membership available. These are:
• Full Member
• Junior Member (Under 18 years of age)
• Associate Member
• Social Member
• Honorary/ Life Member

d. All members will be subject to the regulations of the constitution and, by joining the club, will be deemed to accept these regulations and the clubs codes of conduct

(3) Officers

The officers of the club shall be as follows:
• President - Non-Executive Officer - usually an honorary position
Executive Officers
• Chairman
• Vice Chairman
• Secretary
• Treasurer
• Child Welfare Officer
• Fixtures Secretary
•  Ground Person(s)

(4) Election of Officers

a. All officers shall be elected at the Annual General Meeting of the club, from, and by, the members of the club.

b. All Officers are elected for a period of one year, but may be re-elected to the same office of another office the following year.

(5) General Committee

a. The affairs of the club shall be conducted by a General Committee comprising of the Executive Officers of the Club and 2 other members elected from, and by, the Full Members of the Club. Only these members of the General Committee shall be entitled to vote at General Committees.
 
b. The General Committee will be convened by the Secretary and shall meet at agreed intervals and not less than four times per year.

c. The quorum requires for business to be agreed at General Committees.

d. The duties of the General Committee shall be:

1.  To control the affairs of the Club on behalf of the members.

2.  To keep accurate accounts of the finances of the club through the Treasurer.

3.  These should be available for reasonable inspection by members and should be
audited before every Annual General Meeting. The Club shall maintain a bank
current account and the following officers shall be authorised to sign club
cheques: two from the Chairperson, Vice Chairperson, Treasurer and Secretary.

      4. To co-opt additional members of the Committee as the Committee feel this is
necessary. Co-opted members shall not be entitled to a vote on the Committee.

      5. To make decisions on the basis of a simple majority vote. In the case of equal
votes, the Chairperson shall be entitled to an additional casting vote.

(6) General Meetings

a.  The Annual General Meeting of the club shall be held not later than the end of December each year.14 clear days written notice shall be given to members of the Annual General Meeting by circulating a copy of the notice to every member at their home address and posting the notice on the club web site. Members must advise the Secretary in writing of any other business to be moved at the Annual General Meeting at least 7 days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to Members before the meeting.

b.  The business of the Annual General Meeting shall be to:

I.  Confirm the minutes of the previous Annual General Meeting and any General
II.    Meetings held since the last Annual General Meeting
III.   Receive the audited accounts for the year from the Treasurer
IV.  Receive the annual report of the Committee from the Secretary
V.   Elect the Officers of the Club (i.e.President;Chairperson;Members)
VI.  Elect a first and a second team captain.
VII. Elect a selection committee for team selection during season.
VIII. Review club subscription rates and agree them for the forthcoming year
IX.  Transact such other business received in writing by the Secretary from
X.   Members.

c.  Special General Meetings may be convened by the General Committee or on receipt by the Secretary of a request in writing from not less than 6 Full Members of the club. At least 21 days notice of the meeting shall be given.

d.  Nominations from candidates for election of Offices can be made on the day of theAnnual General Meeting. Nominations can only be made by Full Members and must be seconded by another Full Member.

e.  At all General Meetings, the Chair will be taken by the Chairperson or, in their absence, by a deputy appointed by the Club or by Full Members attending the meeting. Decisions made at a General Meeting shall be by a simple majority vote from those Full Members attending the meeting. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote.

f.   A quorum for a General Meeting shall be 1 Full Members and 2 Officers of the Club including 1 from the Chairperson, Secretary and Treasurer.

g.  Each Full Member of the Club shall be entitled to one vote at General Meetings.

(7) Alterations To The Constitution

a. Any proposed alterations to the Club Constitution may only be considered at an Committee Meeting or at the Annual General Meeting.

b. Any alteration or amendment must be proposed by a Full Member of the Club and seconded by another Full Member. Such alterations shall be passed if supported by not less than two-thirds of those Full Members present at the meeting, assuming that a quorum has been achieved.

(8) Finance

a.  All club monies shall be banked in an account in the name of the club.

b.  The Treasurer will be responsible for the finances of the club.

c.  The Treasurer will present an audited statement of annual accounts at the AGM.
 
d.  Any cheques drawn against club funds should hold the signatures of  two officers.

(9) Discipline and Appeals

a. All complaints regarding the behaviour of members should be lodged in writing with the Secretary.

b. The General Committee will meet to hear complaints within 30 days of a complaint being lodged.

c. The General Committee has the power to take appropriate disciplinary action, including the termination of membership.

d. The outcome of the disciplinary hearing shall be put in writing to the person who lodged the complaint and the member against whom the complaint was made within 30 days following the hearing.

e. There shall be a right of appeal to the General Committee following disciplinary action being given. The General Committee shall consider the appeal within 30 days of the Secretary receiving the appeal.

(10) Dissolution

a. If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.

b. If at that Special Meeting,the resolution is carried by at least two-thirds of the Full Members present at the meeting, the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.

c. After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the Full Members of the Club, but shall be given or transferred to another voluntary cricket organisation in the area having objects similar to those of the Club.

(11)      Declaration

Lowdham Cricket Club hereby adopts and accepts this constitution as a current operating
guide regulating the actions of members.